Institutional Research and Effectiveness

Data Request System

The Data Request System (DRS) allows WNC faculty and staff to make requests for data and reports from the Student Information System (SIS).

Access DRS [Login Required]

Frequently Asked Questions


What is DRS?
The Institutional Research DRS allows faculty and staff to request information for college-related purposes from SIS. SIS is a mainframe database that collects and stores a wealth of college information on students, classes, and instructors. Requests can be made for data to be provided in various formats, including: Access, Excel, Word, and labels.

Can anyone request student information?
Because SIS requests are time intensive, requests should be limited to efforts that support WNC's 2006-2012 Strategic Goals, such as program review and assessment. The 2006-2012 Strategic Goals are to:

  1. Improve student success in program completion and graduation rates.
  2. Ensure institutional excellence in teaching, programs and services.
  3. Embrace our college's many communities and respond to their diverse needs.

How can I make a DRS request?
When making a DRS request, it is important that you provide a detailed description of the information you would like. The Institutional Research Office will contact you if follow-up about your request is necessary. You should allow a minimum of 10 business days for your request to be completed. You will receive email notifications throughout the request process, and you can view the status of your request at any time by logging into DRS.

What kind of information can I get?
The table below shows examples of the kinds of information you can get from SIS through DRS. There are many other categories to choose from; however, the list below represents the most commonly requested items.

Types of information that can be requested
Category
Topic you would like information about.
Data Available
Information available in a particular category.
Summarize By
Ways in which the data can be organized and sorted.
Enrollment duplicated headcount
unduplicated headcount
student credit hours
term
college
campus
course prefix
full-time/part-time instructor
instructor
Faculty classes
mailing address
workload
term
college
campus
course prefix
full-time/part-time instructor
instructor
Class schedule term
college
campus
division
course prefix
full-time/part-time instructor
instructor
day/time
room number
Students mailing address
declared program
credit load
graduate
Millennium Scholarship
term
college
campus
course prefix


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