Vice-President and Academic Faculty Senate Chair

The purpose of an academic workload policy is to provide the following:

• A guide that places students’ educational and developmental needs as our highest priority while insuring the best use of institutional resources.
• A measure of institutional efficiency to external audiences
• Equitable treatment of all academic faculty
• Impetus for institutional development
• A measure of financial accountability
• An equitable measure of workload

Section I – Responsibilities of Full-Time Instructional Faculty

As stated in Board of Regents Handbook, Title 4, Chapter 3, Section 3, number 3, instructional faculty members are expected to teach; develop curriculum; conduct other instructional activities, including advising, grading, and preparing for classes; maintain currency in their academic discipline; and perform public and professional service, service to the institution, and similar academic activities.

An academic faculty member

1. Reports to appropriate division chair or director.
2. Works cooperatively within the learning community.
3. Provides instruction:
   1.  Teaches students in assigned classes in accordance with official course outlines.
   2.  Responds to the needs of students as learners and consumers by providing high quality educational programs and services.
   3. Prepares individual course syllabi before instruction begins and distributing them to students and to division chairs on or before the first day of class.
   4. Selects textbooks for classes
   5.  Maintains scheduled office hours.
   6.  Identifies supplies, equipment, and other learning resources needed to support instruction and makes recommendations to division chair or director.
   7.  Maintains accurate class records of student grades and rosters.

    

4.                  Availability to students:

a.  Faculty members are expected to be available to students and take an active role in student advising on all 171 contract days.

b.   In general, academic faculty will be present on campus following a schedule established with division chairs.

c.   Absences from campus, for activities such as conferences or professional development, must be approved by the division chair and the academic vice president. Should an emergency or illness require class cancellation, the faculty member will work collaboratively with the division chair to arrange for class make-up, faculty substitute, or alternate student assignment.

d.   Faculty will maintain student advisement hours, which will be posted on office doors during the first week of classes and announced on all class syllabi.

e.   Periods of time scheduled for student advisement hours must be at least one hour in duration.

f.    Full-time faculty must schedule student advisement hours totaling at least five hours per week.

5. Service to the institution is a normal requirement of all full-time faculty. Faculty members are expected to identify service to the college in their annual self-evaluations. Service contributions may include:
   1. Serving as the advisor of a student organization as approved by the academic vice president
   2. Serving as the chair of a college standing committee
   3. Serving in a productive manner on a college standing committee as attested to by the chair of the committee
   4. Representing the college in a significant NSHE project or national professional organization as approved by the vice president or the president.
   5. Participating in a division or curriculum activity that significantly enhances an academic program, such as a significant and extraordinary assessment or program-review activity
   6. Participating in any other productive work that supports the college and its students as negotiated and approved by the academic vice president or the president.
   7. Participating in peer-evaluation processes.
   8. Serving on senate, college and/or system committees.
   9. Participating in planning and budgeting processes.
   10. Attending meetings and actively supporting college functions.
   11. Participating in program review and academic program assessment.

6.   Professional development:

a.   Engages in professional development activities, maintains currency in assigned teaching fields, and keeps informed on new approaches to instruction.

b.      Maintains occupational/technical/professional credentials, if applicable, with the support of college resources.

7.   Prepares an annual self-evaluation in accordance with WNCC bylaws.

8.      Promotes college educational programs and services to our communities.

9.      Performs other related duties as assigned.

Section II. Full-Time Instructional Faculty Workload

A.  Contracts/Schedules

1.      The instructional unit, defined below, is the basis for determining faculty workload.

2.      The contract period for teaching faculty coincides with the academic calendar, based on a five-day week, excluding holidays. It includes graduation and the period of time before the fall and spring semesters begin as reflected in the calendar recommended by the Academic Faculty Senate and approved by the college president. It also includes the time period needed to file student grades and other necessary reports at the end of each semester. Faculty will establish a schedule for campus presence during the contract period in consultation with their division chair.  The division chair will forward all work schedules to the appropriate dean for approval.

3.      Faculty will complete all necessary reports by the deadlines established by the office of admissions and records.

4.      Prior to each semester, supervisors and faculty members will complete a written semester workload agreement to be approved by the academic vice president and forwarded to the president.

5.      A minimum of five student advisement hours must be scheduled over at least three days per week. Student advisement hours must be a minimum of one hour in duration. Academic advisement may occur at the instructional site.

6.      By the end of the first week of each semester, faculty members shall submit a schedule of instruction and student advisement hours to the appropriate division chair for review and approval.

7.      Division chairs will immediately forward approved faculty schedules to the dean of instruction and academic vice president.

8.      By the end of the first week of classes, faculty will post the approved schedule outside their offices, and the dean of instruction will forward to the appropriate college offices.

B. Instructional Loads for Teaching Faculty

1. All full-time teaching faculty will teach a minimum of 15 instructional units during the fall academic semester and a minimum of 30 instructional units for the academic year.
2. There shall be a reduced class size of 8 students for clinical hours.
3. Lecture hours are 50 minutes in duration. Practicum, lab, and clinical hours are 60 minutes in duration.
4. The load definition formula is provided in section C below and is the same for all full-time faculty.
5. In addition to the student advisement hours mentioned in the previous section, teaching faculty are expected to spend an average of 15 hours per week in institutional service, such as committee work, and instructional support, such as grading, preparation, or curriculum development. Teaching faculty will spend 35 hours on their assigned duties per week.  The terms of these 35 hours will be developed with division chairs and documented in the semester workload agreement. 
6. Twenty direct instructional hours per week are required for self-paced contact-hour contracts; 15 hours per week are required for office, institutional service, and other student contacts.
7. Faculty may be required to teach both days and evenings as well as in different campus/rural center locations.
8. Class scheduling is driven by the needs of full-time, degree-seeking students.  If a division offers a degree, the division undertakes an obligation to assure that students can complete the degree in a timely manner by attending college full time.  Division chairs will consult with lead faculty, the dean of instruction, the academic vice president, the director of institutional research, and the director of admissions and records to develop schedules of class offerings that meet student needs. Division chairs, in collaboration with faculty members, will then develop appropriate courses and loads so that teaching faculty meet student needs.
9. Faculty may be given specific assignments according to their areas of expertise.
10. The teaching load of a faculty member not teaching the minimum expected load as stated in Section II.B.1 will be adjusted, using one or more of the following options, in order of priority:
    1. The assignment of a course previously scheduled to be taught by a part-time instructor.
    2. Course or courses to be offered in the alternate semester schedule during the same semester.
    3. One or more short courses targeted for specific groups during the same semester.
    4. Duties assigned by appropriate administrators, in consultation with the division chair, that relate to the faculty member’s function at WNCC.
    5. In the event that option d (above) is exercised, prior, signed approval must be obtained from the academic vice president, and a written agreement of the work to be completed with a timeline and a reporting mechanism for specific outcomes must be provided. The agreement is forwarded to the president before the end of the first week of classes.

C. Load Definition Formula:

1.   Instructional contact-hour definitions:

a.       (LE) Lecture: A lecture requires regular preparation of instructional material and student assignments and includes regular written work assignments graded by the classroom faculty member.

b.      (LA) Laboratory: A laboratory requires regular preparation of laboratory assignments and equipment or materials, continual faculty oversight and interaction with students, and regular written work assignments graded by the laboratory faculty member.

c.       (S) Studio: A studio requires regular preparation of studio assignments and continual oversight and interaction with the students by the faculty member.

d.      (P) Occupational practice:  An occupational practicum requires regular preparation of practice assignments and continual faculty oversight and interaction with students

e.       (C) Clinical:  A clinical experience requires regular preparation and grading of clinical assignments, including written work, and continual oversight and interaction with the students.

f.        Note: The Division Chair Council and the Dean of Instruction are charged with recommending to the Vice President of Academic and Student Affairs the instructional units for any new class.  This determination will be based on information provided in the course description and syllabus at the time of course approval.

2.    Load Calculation:

The calculation below is based on a 15-week semester. Any deviations from normal semester lengths will be appropriately adjusted to assure that total instructional time per credit hour does not vary.

a.       Full-time Faculty Instructional Load (in instructional units) = Total number of lecture hours per week + (15/18) x Total number of laboratory hours per week + (15/20) x Total number of practicum hours per week + (15/20) x Total number of clinical hours per week.

b.      Full-time academic faculty are required to teach a minimum of 15 instructional units (as defined above) per week in each semester of the academic year. The only deviation from this policy will be reassigned time for administrative responsibilities, as defined below, or special, written arrangements negotiated and approved by the academic vice president, and forwarded to the president before the end of the first week of the semester.

c.       The academic vice president may choose to place an academic faculty member on an annual contract of longer than 171 days to accommodate certain administrative responsibilities. An agreement on the terms of these responsibilities, their specific duration, and mechanism for reporting outcomes will be signed by both parties and forwarded to the president for approval before a formal contract is issued.

Section III - Activities That Qualify for Reassigned Time and/or Additional Compensation

Reassigned time is only permitted for administrative assignments. Permissible reassigned time will be defined by the following:

1.      Division chairs will be reassigned 15 instructional units per year for divisional administrative responsibilities. In general, this means 6 units reassigned time in the fall semester and 9 units reassigned time in the spring. Any deviation from this policy will require a written approval by the academic vice president and formal, written, notification to the president, prior to the end of the first week of the semester (193-day contract).

2.      Lead instructors will be reassigned 3 instructional units per semester for divisional administrative responsibilities. Any deviation from this policy will require written approval by the academic vice president and formal, written, notification to the president prior to the end of the first week of the semester.

3.      The faculty senate chair will be reassigned 6 instructional units per semester for collegial governance administrative responsibilities (177-day contract).

Section IV – FULL TIME INSTRUCTIONAL FACULTY OVERLOADS

1. By the end of the first week of classes in each semester or prior to mid-semester for open-entry, open-exit classes, division chairs will submit to the dean of instruction any recommendations for teaching overloads.  Full time instructional faculty will be limited to 6 units of overload per semester, in compliance with the terms defined below.
2. Instructional overloads are paid at the part-time rate of instruction.
3. In general, faculty loads will be 15 instructional units per semester.  Occasionally the vice president of academic and student affairs may approve an overload in excess of 15 instructional units in a given semester.
4. All overloads are based on the number of instructional units above 15 as computed by the above load formula (II.C.2).
5. Annual academic faculty contracts are based on loads of 15 instructional units per semester.
6. Division chairs are not permitted overloads.
7. All overload payments are paid on an annual basis during the spring semester.

Section V – Outside Professional or Scholarly Service

Board of Regent’s Handbook, Title 4, Chapter 3, Section 8 shall apply to faculty members performing compensated outside professional services.

Section VI- Stipends

Occasionally, the academic vice president may determine that a particular assignment to a full-time faculty member makes such an unusual demand of time and rises so far above the level of normal service that additional compensation is warranted. In that event, the academic vice president may choose to enter into a written agreement with a faculty member to provide a stipend for such service. The formal agreement, describing the nature and duration of the service, is signed by both parties and forwarded to the president prior to the beginning of the proposed activity. Stipends are provided on a semester-by-semester basis. The formal agreement does not imply a commitment by the administration to continue to provide such stipends for any activity. No activity for which a stipend is paid may be used to justify service on a self-evaluation. Funding of conference or professional development travel is not to be construed as a stipend.

Stipends will be calculated as follows:

Distance Education                               $250 stipend per course

                                                            $ 70 stipend for each student above a 30-student cap

Self-Paced, Independent                       $70 per student per credit

Studies, Cooperative Work

Experience, Internships and

Practicums

Extraordinarily High                              Negotiated with the Division Chair Council

Student Enrollment                               

Team Teaching                                     Credits will be divided between instructors after

                                                            consultation with each instructor

Additional Duties                                  Negotiated with the Division Chair Council Deserving Compensation

Section VII – Part-Time Academic Faculty Workload

1. Part-time faculty members are limited to a maximum of 9.9 credit hours or 19.5 contact hours per semester for instructional purposes. They are not expected to hold regularly scheduled office hours but are required to inform students how they can be reached outside of scheduled class meeting times.
2. Faculty teaching more than 9.9 credit hours or 19.5 contact hours per semester but less than full time will be assigned a workload proportional to a full-time contract.
3. Part-time faculty are reimbursed for serving on Academic Faculty Senate at the rate of $70 per meeting based on attendance.
4. Part-time faculty asked to attend meetings or serve on other college or UCCSN committees or taskforces are compensated in an equivalent manner (see C above), prorated depending on the time involved.
5. Part-time faculty teaching one-credit science labs, or other one-credit courses where the contact hours equal that of a 3-credit lecture class are compensated by contact hours, not credits.  This should not impact the maximum of 9.9 credit hour/ 19.5 contact hour load as stated in Section VII.A.
6. Any arrangement accepted by the instructor, recommended by the director or the division chair, and approved by the academic vice-president in consultation with the dean shall be a part of this workload policy if the agreement is written and  enacted prior to the service being rendered.
7.  

Section VIII  -  Non-Teaching Faculty Workload

A. Contracts/Schedules

1.      The contract period for academic non-teaching faculty coincides with the academic calendar and includes that period of time necessary for the completion of duties specific to that position.

2.      Faculty will be notified by July 1^st each year of the required period of service.

3.      At the beginning of each semester, faculty members shall submit a schedule of work hours for approval.

B. Loads for Non-Teaching Faculty

1.      The normal workweek for full-time academic support faculty, including librarians and counselors, is 35 hours. Mutually agreed-upon adjustments in support of students will be allowed.

2.      College committee work, college meetings, staff meetings, advising, and registration responsibilities are considered part of the regular workload for non-teaching faculty.

3.      Faculty may be required to work both days and evenings as well as in different campus/rural center locations.

4.      Faculty may be given specific assignments by their appropriate administrator according to their areas of expertise as stated in the Board of Regents Handbook, Title 5, Chapter 8.)

5.      In establishing workload, the same mitigating factors listed earlier in this document apply.

C. Overload Compensation for Non-Teaching Faculty

1.      Overloads will be processed as early as February 1 but no later than June 30 of each year. The academic vice-president must approve exceptions.

2.      Payment will be based upon the approved part-time/overload salary schedule.

D. Outside Professional or Scholarly Service

Board of Regent’s Handbook, Title 4, Chapter 3, Section 8 shall apply regarding faculty members performing compensated outside professional services.

UCCSN Code: (Listing of all related documents from the UCCSN Code, Board of Regent Minutes, NRS, NAC, SAM, etc.