Western Nevada CollegeWestern Nevada College Policies

Policy 7-3-4: Policy for Account Administration

WNC Policy 7-3-4
Procedure: Policy for Account Administration
Policy No.: 7-3-4
Department: Finance & Administrative Services
Policy:

Addition/deletion/revision of financial accounts

  • Section 1: Signature Authority Background
    • A. The Vice President of Finance and Administrative Services establishes balance sheet and operating accounts as needed. There are established procedures to request new accounts or change accounts.
    • B. Signature authorization levels are hierarchical:
      • 1. The President has signature authority for all operating accounts within the financial accounting
        system.
      • 2. Each vice president has signature authority for all operating accounts within their appropriate
        area or responsibility.
      • 3. The dean or director has signature authority for all operating accounts within their appropriate
        area of responsibility.
      • 4. Each management level may further delegate signature authority for those operating accounts
        under their direct authority by completing an Account Addition/Change Request Form,
        denoting such delegation.
  • Section 2: Account Creation
    • A. The decision to establish a new account must be made at the highest possible administrative level. The four most important considerations are: 1) the purpose of the account, 2) the funding source for the account, 3) department assignment, and 4) whether there is a current account that can be used for the purpose. Changes of account title or deletion of an account must be coordinated through the Controller’s Office.
  • Section 3: Changing/Deleting an Account
    • A. The account manager may delegate account signature responsibility. To delegate or change
      account signature authorization, change an account name or delete an account, an Account
      Addition/Change Request Form should be obtained from the controller’s office web page and
      completed indicating the change that needs to be made. For mass changes, a spreadsheet
      attached to a signed Account Addition/Change Request Form or a spreadsheet attached to an e-
      mail from the account manager can be used.
Date Adopted and Dates Revised
Date Adopted October 12, 2012 Dates Revised
Please direct comments about this page to the Assistant to the President
URL: http://www.wnc.edu/policymanual/7-3-4.php
Date Printed: October 31, 2014
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