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Please Note: Changes made to the FAFSA or level of enrollment may change financial aid awards. Withdrawing from a class may result in repayment of financial aid and affect eligibility for future aid.
Free assistance is available to help a student complete the FAFSA. A student should never have to pay to have the FAFSA completed. The web sites that offer to complete and file the FAFSA for a fee are neither affiliated with nor endorsed by the U.S. Department of Education. Once a student has collected all financial records and other information that is required even if choosing to pay someone to complete the FAFSA, filling out the FAFSA is not difficult.
Call the Federal Student Information Center toll free at 800-433-3243 - the staff is very helpful, there is usually not a long wait, and they accept calls every day of the week. Help is also available online at www.fafsa.ed.gov.
If a student has been chosen for verification or if there is a discrepancy in their records, he/she will be required to submit additional form(s) or document(s) to complete his/her file. Notification will be sent electronically indicating which additional document(s) or form(s) are required. The Financial Assistance Office must have a student's current e-mail address. Financial aid will not be processed if a student does not receive or respond to the correspondence.
Some student applications are selected by the federal government for mandatory verification of information reported on the FAFSA. (If a student's application is selected for verification, the student will be required to provide the Financial Assistance Office with information and documentation from the previous tax year. This must match the information on their SAR; if not, it must be corrected before aid eligibility can be determined. As part of the verification process, students will be required to submit a Verification Worksheet (Dependent or Independent).
Any student that is selected for verification will be required to provide tax return information in one of two ways: 1) use the IRS Data Retrieval Tool within FAFSA (preferred method), or 2) submit copies of IRS Tax Return Transcripts with a verification form. The Financial Assistance Office will no longer be able to accept copies of IRS 1040, 1040A or 1040EZ tax returns. Instructions for requesting an IRS Tax Return Transcript can be found at www.irs.gov.
The Financial Assistance Office may need a copy of a student's Social Security card, birth certificate, copies of INS documents to verify eligible non-citizen status, or verification of Selective Service registration. The Financial Assistance Office will notify the student if these or other documents are required to complete their file.
Under the Family Educational Rights and Privacy Act, WNC cannot release student financial aid information to anyone other than the student. If a student wishes to have their information released to someone else, a request must be submitted through MyWNC.
The Financial Assistance Office begins processing applications in June for students who have met the April 1 priority FAFSA filing deadline. Once all required documents are submitted and a student's file is complete, eligibility is determined. Applicants should complete the FAFSAs and submit all additional required forms no later than July 1 in order to receive funding in time to meet fall semester fee deadlines, and by December 1 in order to meet spring semester fee deadlines.
Students will be notified electronically when their Award Offer is ready for review. AWARDS ARE BASED ON THE LEVEL OF ENROLLMENT LISTED ON THE FAFSA. The actual amount received will differ if a student's enrollment status changes. Award letters are mailed to the address on file.
Federal regulations require that all types of financial aid be coordinated. A student must inform the Financial Assistance Office if they receive any aid not listed on their award notification such as scholarships, stipends, vocational rehabilitation, or veterans benefits. A revision to the financial aid award may be necessary.
If financial aid exceeds the amount of fees, a residual check will be mailed to the address in MyWNC or direct deposited into a student's personal bank account.
A student's grant and/or loan awards are mailed at the beginning of the semester. Disbursement dates depend on when funds are awarded AND will reflect a student's actual enrollment status at the time of payment. No adjustments are made for added or dropped units after the first week of the term. The amount of aid on a student's award letter may differ from what is received if enrollment changes and/or if the student owes charges.
If a student never attends a class or has a change of enrollment status, the financial aid award must be recalculated. This will result in the student owing part or all of the award money to the college.
Residual checks will be mailed by the Business Office, to the address that is on a student's myWNC account. If the student has signed up for direct deposit, checks will be directly deposited into their bank account. It is the student's responsibility to update any changes of address or changes in bank account information through their myWNC account.
Any student charges for the current semester will be deducted from the student's financial aid and/or scholarship.
If a check is returned to the college, it will not be re-mailed; it will be held at the Business Office and the student will be responsible for picking it up. Unclaimed checks will be cancelled after 30 days.
If a check is lost or not received, contact the Business Office to stop payment. Reissued checks can take up to six weeks.
A student is required to present a WNC Student ID or another type of valid photo ID (such as a Nevada driver's license or Nevada Identification Card) each time he/she inquires about financial aid.