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Disbursement & Receiving a Refund

Disbursement of Financial Aid and Financial Aid Refunds from Grants and Loans

WNC begins disbursements 7 days prior to each semester. During the week before school and the first week of school, disbursements and refunds are completed Monday-Friday. Beginning with the second week of school disbursements and refunds are processed on a weekly basis. In general, the disbursement and refund batch jobs are ran on Wednesday.

Financial Aid refund checks will be mailed by the WNC Business Office, to the address that is on a student’s myWNC account. If the student has signed up for direct deposit, funds will be directly deposited into their bank account. It is the student’s responsibility to update any changes of address or changes in bank account information through their myWNC account.

Fall 2018:

  • Jul. 1, 2018: Priority deadline for completion of financial aid file, to ensure eligible students will receive aid in time for Fall. Students completing their files after this date will be expected to pay their own fees and will be reimbursed after they are eligible.
  • Aug. 20, 2018: First day that financial aid can be applied to students accounts. Students with incomplete files or who have not met Satisfactory Academic Progress (SAP) will be responsible to make a payment on their account. Refunds to students begin within 10 to 14 days after being posted to student accounts.
  • Aug. 20, 2018: Fall financial aid residual checks will begin being refunded to students. Students who have a problem obtaining satisfactory progress will experience a delay receiving their funds.
  • Sept. 26, 2018: Loan checks for freshmen first-time borrowers begin to be mailed.
  • Oct. 22, 2018: Second disbursement checks for Fall Semester-only loans begin to be mailed.

Spring 2019:

  • Dec. 1, 2018: Priority deadline for completion of financial aid file, to ensure eligible students will receive aid in time for Spring. Students completing their files after this date will be expected to pay their own fees and will be reimbursed after they are eligible.
  • Jan. 14, 2019: First day that financial aid can be applied to students accounts. Students with incomplete files or who have not met Satisfactory Academic Progress (SAP) will be responsible to make a payment on their account. Refunds to students begin within 10 to 14 days after being posted to student accounts.
  • Jan. 14, 2019: Spring financial aid residual checks will begin being refunded to students for grant and scholarship programs. Students who have a problem obtaining satisfactory progress will experience a delay receiving their funds.
  • After Jan. 28, 2019:  Beginning with the Spring 2019 semester, Federal Student Loans will begin disbursing and residual checks will be issued after the Financial Assistance Census Date, January 28, 2019.  Upon confirmation of a student’s academic activity, the Financial Assistance Office and Business Office will begin the student loan disbursement/refund process.
  • Feb. 21, 2019: Loan checks for freshmen first-time borrowers begin to be mailed.
  • Mar. 22, 2019: Second disbursement checks for Spring Semester-only loans begin to be mailed.

Enrollment & Degree Verification – Financial Aid Census Date

Disbursement dates could depend on when funds are awarded AND will reflect a student’s actual enrollment status at the time of payment. WNC begins disbursements 7 days prior to each semester. During the week before school and the first week of school, disbursements and financial aid refunds are completed Monday-Friday. Financial Aid is not adjusted for added or dropped units after the first week of the term. Enrollment Levels and Degree declarations are locked on the Financial Aid Census date, which is the last day of the 100% Refund Period or the 5th day of the semester.

The amount of aid on a student’s award letter may differ from what is received if enrollment changes and/or if the student owes charges.


Enrollment Changes and Attendance

If a student never attends a class or has a change of enrollment status, the financial aid award must be recalculated. This will result in the student owing part or all of the award money to the college. At the Financial Aid Census Date, the college will request instructors to report student participation in an academically related event. Students who have not had an academically related event in a course during the first week of school will be considered as Unofficial Withdrawn and their aid will be adjusted to the level of enrollment that reflects their participation.


Returned Checks

If a check is returned to the college, it will not be re-mailed; it will be held at the Business Office and the student will be responsible for picking it up. Unclaimed checks will be cancelled after 30 days.


Lost Checks/Checks Not Received

If a check is lost or not received, contact the Business Office (775-445-4221) to stop payment. Reissued checks can take up to six weeks.