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Recalculation of Aid / Financial Assistance Census Date

In accordance with federal regulations, the Financial Assistance Office will recalculate federal, state and institutional aid based on reported enrollment levels in degree applicable courses and instructor reported academic activity as of the Financial Assistance Census Date.  The WNC Financial Assistance Census Date coincides with the last date students can drop classes for a full tuition refund at WNC, or the 5th day of the semester. Important WNC Dates and Deadlines can be viewed at:

Student enrollment levels are locked on this date (at midnight) for financial assistance awarding and disbursement purposes (excluding Direct Loans and some scholarships). Financial Assistance Awards for the term will be recalculated to reflect the student’s official degree applicable credit enrollment level.

Additionally, federal regulations require students receiving federal student aid to be academically active in courses they are registered for by the Financial Assistance Census Date.  Instructors will report academic activity during the week after the Financial Assistance Census date. Failure to be academically active in each course, by this date, will have an impact on student’s federal financial assistance. If it is reported that a student has not been academically active in a course, the student’s enrollment level for financial aid purposes will be adjusted.

If any adjustment to aid results in a student having received aid to which they are no longer eligible for, the student may owe back a portion of financial aid.

Late Added Credits

Credits added after the Financial Assistance Census Date cannot be used towards enrollment levels for most financial aid programs, excluding Direct Loan eligibility and some scholarships. Students should contact the Financial Assistance Office with questions.

If Direct Loans were reduced or canceled based on the Financial Assistance Census enrollment level, students should contact the Financial Assistance Office to discuss their situation.

Academic Attendance

“Academic attendance” and “attendance at an academically-related activity”—

Include, but are not limited to—

  1. Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
  2. Submitting an academic assignment;
  3. Taking an exam, an interactive tutorial, or computer-assisted instruction;
  4. Attending a study group that is assigned by the institution;
  5. Participating in an online discussion about academic matters; and Initiating contact with a faculty member to ask a question about the academic subject studied in the course;

Do not include activities where a student may be present, but not academically engaged, such as—

  1. Living in institutional housing;
  2. Participating in the institution’s meal plan;
  3. Logging into an online class without active participation; or
  4. Participating in academic counseling or advisement.

A determination of “academic attendance” or “attendance at an academically-related activity” must be made by the institution; a student’s certification of attendance that is not supported by institutional documentation is not acceptable. 34 C.F.R. § 668.22(l)(7).