Western Nevada CollegeWestern Nevada College Policies

Policy 3-7-1: Instructional Space Scheduling Policy

WNC Policy 3-7-1
Procedure: Instructional Space Scheduling Policy
Policy No.: 3-7-1
Department: Academic & Student Affairs
Contact: Scheduling Coordinator/Application Support and Development Lead
Policy:

Scheduling classes within the required time frame, will allow for better utilization with room alignment and flexible scheduling for students. The target fill for each classroom is at least 60%. Standard meeting patterns allows for students to have maximum registration options and use of classroom space; therefore reducing space conflicts. Non-standard scheduling is allowed only by approval of the Academic Director for the Division.

  • Section 1: Scheduling Classes in Alignment with Room Size
    • A. Classes with an estimated enrollment capacity need of 30 or above should be requested according to the room size ranges in the classroom pool. Enrollment capacity may be adjusted if there is an available room with a capacity close to the estimated enrollment capacity.
    • B. Course enrollment capacity should be set after estimating demand realistically and then individual section sizes set with classroom sizes considered. A list of all centrally scheduled classrooms showing capacity is included at the end of this policy. The target fill is at least 60%.
    • C. Any class initially scheduled into a room that does not meet the target fill may be moved to a smaller classroom in order to meet the demand for large classrooms.
    • D. Classrooms are to remain in the state in which they are found. Moving chairs and tables to a different room is prohibited.
  • Section 2: Western Nevada College Peak Times
    • A. Western Nevada College has two different peak times in which the classrooms are used the most. Scheduling of classrooms is assigned three weeks in advance to promote maximum space utilization. Scheduling of rooms is also in line with ADA and faculty needs.
      • 1. 9:30am-12:15 p.m.- The number of sections has increased during this time frame due to Jump Start College.
      • 2. 5:30pm-9:45pm- We try to meet our students’ needs, and being a community college, our enrollment increases at night due to our large population of non-traditional students.
  • Section 3: Western Nevada College Non-Peak Times
    • A. During non-peak hours on the Carson City campus, classrooms are utilized in other ways such as adult education, community education, and outside events.
    • B. The High Tech Center is utilized by WNC between 2:30 p.m. and 10:00 p.m. Monday - Friday for adult education courses and high school equivalency training. During our non-peak times, the building is used by Carson High School.
    • C. The Douglas Campus is utilized by WNC for academic and adult education classes between 2:30 p.m. and 10:00 p.m. Monday-Friday. During our non-peak times, the building is sub-leased to Aspire High School.
    • D. During non-peak hours on the Fallon campus, classrooms are utilized in other ways such as adult education, community education, and outside events.
    • E. Classes are scheduled based on enrollment trends. Classes that are scheduled during our peak times maintain a 60% and above utilization rate.
  • Section 4: Scheduling Classes in Standard Meeting Patterns
    • A. Departments must adhere to standard meeting patterns for all undergraduate classes scheduled in centrally scheduled space. Staying within standard meeting patterns serves two key purposes: it allows the college to maximize classroom use, and it gives students maximal registration options, making it easier for students to create schedules, get needed classes, and therefore graduate sooner. Standard meeting pattern scheduling also helps to reduce space conflicts.
    • B. Non-standard scheduling has a negative impact on both classroom availability and student scheduling options. Non-standard scheduling is only allowed with the approval of the Academic Director for the Division.
    • C. Room assignments for classes scheduled outside of the standard class times will be made after the batch scheduling process.
    • D. Standard Meeting Pattern: (3 cr classes)
      • 1. Carson City Campus

        MonTues
        1:00pm-3:45pm1:00pm-3:45pm
        4:00pm-6:45pm4:00pm-6:45pm
        7:00pm-9:45pm7:00pm-9:45pm


        Mon/WedTues/Thur
        8:00am-9:15am8:00am-9:15am
        9:30am-10:45am9:30am-10:45am
        11:00am-12:15pm11:00am-12:15am
        1:00pm-2:15pm1:00pm-2:15pm
        2:30pm-3:45pm2:30pm-3:45pm
        4:00pm-5:15pm4:00pm-5:15pm
        5:30pm-6:45pm5:30pm-6:45pm


        WedThur
        1:00pm-3:45pm1:00pm-3:45pm
        4:00pm-6:45pm4:00pm-6:45pm
        7:00pm-9:45pm7:00pm-9:45pm


        Fri
        9:00am-11:45am
        1:00pm-3:45pm
      • 2. Douglas Campus

        MonTues
        2:30pm-5:15pm2:30pm-5:15pm
        4:00pm-6:45pm4:00pm-6:45pm
        7:00pm-9:45pm7:00pm-9:45pm


        Mon/WedTues/Thur
        2:30pm-3:45pm2:30pm-3:45pm
        4:00pm-5:15pm4:00pm-5:15pm
        5:30pm-6:45pm5:30pm-6:45pm


        WedThur
        2:30pm-5:15pm2:30pm-5:15pm
        4:00pm-6:45pm4:00pm-6:45pm
        7:00pm-9:45pm7:00pm-9:45pm
      • 3. Fallon Campus

        MonTues
        9:00am-11:45am9:00am-11:45am
        1:00pm-3:45pm1:00pm-3:45pm
        4:00pm-6:45pm4:00pm-6:45pm
        7:00pm-9:45pm7:00pm-9:45pm<


        Mon/WedTues/Thur
        9:30am-10:45am9:30am-10:45am
        11:00am-12:15pm11:00am-12:15pm
        1:00pm-2:15pm1:00pm-2:15pm
        2:30pm-3:45pm2:30pm-3:45pm
        4:00pm-5:15pm4:00pm-5:15pm
        5:30pm-6:45pm5:30pm-6:45pm


        WedThur
        9:00am-11:45am9:00am-11:45am
        1:00pm-3:45pm1:00pm-3:45pm
        4:00pm-6:45pm4:00pm-6:45pm
        7:00pm-9:45pm7:00pm-9:45pm


        Fri
        9:00am-11:45am
        1:00pm-3:45pm
    • E. Standard Meeting Pattern: (4 cr classes)
      • 1.
        Mon/Wed or Tues/Thur
        9:00am-10:45am
        11:00am-12:45pm
        1:00pm-2:45pm 5:00pm-6:45pm
  • Section 5: Room Preferences and Classroom Changes
    • A. All room changes after term start that occur due to room preference issues will require approval from the Academic Scheduling Coordinator and/or Application Support & Development Lead.
    • B. Please remember, room scheduling guidelines do not allow for room change requests or preferences due to:
      • 1. courses not scheduled in the same room
      • 2. courses not scheduled in the same building
      • 3. desk/table arrangement
      • 4. room configuration.
      • 5. In addition, rooms cannot be dedicated to a particular instructor or program unless specific equipment is required and exists in only one room (e.g. chemistry, physics, nursing labs, or ADA).
    • C. Examples of acceptable room preferences:
      • 1. mediated classroom with ELMO
      • 2. specific equipment needed
      • 3. lecture capture/interactive video classroom
    • D. Carson City Campus

      RoomCapacity
      ASP 20127 (Lab)
      ASP 20327
      ASP 21020 (Lab)
      ASP 21318 (Lab)
      ASP 21415 (Lab)
      AUTO 10020 (Lab)
      AUTO 10320 (Lab)
      AUTO 10514 (Lab)
      AUTO 10614 (Lab)
      BRIS 32020
      BRIS 32135
      BRIS 32230
      BRIS 32930 (Lab)
      BRIS 33244 (Writing Center)
      BRIS 34336
      BRIS 34442
      BRIS 34636
      CED 100131
      CED 10833
      CED 10933
      CED 11027 (Lecture Capture)
      CED 11116
      CED 11513 (Piano Lab)
      CED 11640
      CED 20327
      CED 20439
      CED 20530
      CED 20630
      CED 20733
      CED 22518 (Lab)
      CED 22736
      CED 30530
      CED 30636
      CED 30730 (IAV Room)
      CED 30838
      CED 31330
      CED 31435
      CED 31525
      CED 31625
      CED 31736
      CED 32536
      CED 331A15 (Computer lab)
      CED 331B15 (Computer lab)
      CED 331C21 (Computer lab)
      CED 331D20 (Computer lab)
      MTT 10019 (Lab)
      MTT 10214 (Lab)
      MTT 10421 (Lab)
      REYN 10136 (IAV Room)
      REYN 10244 (IAV Room)
      REYN 10368
      REYN 10517 (Lab)
      REYN 10619 (Lab)
      REYN 10724 (Lab)
      REYN 10820 (Lab)
      REYN 10917 (Lab)
      REYN 11036 (Lecture Capture)
      REYN 11124
      REYN 11224 (Lab)
      REYN 11335
      REYN 11430
      WELD 10020 (Lab)
      WELD 10324 (Lab)
      WELD 10520 (Lab)

    • E. Douglas Campus

      RoomCapacity
      DC 10429
      DC 10524 (Lecture Capture)
      DC 10632
      DC 10730
      DC 10818 (Classroom / Computer lab)
      DC MC28 (IAV Room)
      DC SL20 (Lab)

    • F. Fallon Campus

      RoomCapacity
      PINH 20237
      PINH 20530
      PINH 20728
      PINH 20818
      PINH 20930 (Lecture Capture)
      SAGE 10231 (Computer lab)
      SAGE 10316 (Computer lab)
      SAGE 10416 (Lab)
      VRGH 30220
      VRGH 30340
      VRGH 30440
      VRGH 30830 (IAV Room)
      VRGH 30918 (IAV Room)
      VRGH 31014 (Lab)
      VRGH 31220 (Lab)

Date Adopted and Dates Revised
Date Adopted February 7, 2017 Dates Revised
Please direct comments about this page to the Assistant to the President
URL: https://www.wnc.edu/policymanual/3-7-1.php
Date Printed: June 25, 2019
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