Notifications to Students
Public Safety Department staff often receives requests to deliver messages to students. In accordance to the WNC Security-Related Procedures and Practices Manual, the Public Safety Department is authorized to make student notifications which are of an emergency or police nature only. Public Safety Department personnel screen each request by asking relevant questions. Therefore, anyone making such a request is expected to provide some or all of the following information:
- student’s social security number
- full name
- college program
- class the student is currently in
- identification of person making the request
- the reason for the need to notify
Incident Response Plan
Western Nevada College has developed an Incident Response Plan which addresses:
- health and fire emergencies
- gas leaks
- bomb threats and suspicious packages
- hostage situations
- person with a gun situations
- power outages
- flooding or water leaks
- hazardous chemical/material incidents
- evacuations and first aid assistance
A copy of the Incident Response Plan is available in the Environmental Health and Safety Office.
The need to read and familiarize yourself with these procedures cannot be over emphasized. How well the plan is assimilated will have a direct bearing on how many people are injured and how much College or personal property is damaged during an emergency.
Emergency Response and Evacuation Procedures
WNC has implemented a comprehensive Emergency Notification System that can alert and inform campus community members in the event of an imminent threat to health and safety (e.g. tornado, active shooter, hazardous material spill, fire, earthquake, etc.). The system used is a siren system in coordination with Code Red messaging on the Carson City campus.
Upon confirmation from a Public Safety officer or College official regarding a significant emergency or dangerous situation involving an immediate threat to the health and safety of the campus community members, emergency notifications will be disseminated without delay to campus community members via text message and email alerts, internal public address system and an internal/external siren (where applicable). The Director of Public Safety, working in conjunction with other College officials will determine the content of the emergency notification, select the most appropriate method(s) for disseminating the information as quickly as possible, and initiate the notification system. The Director of Public Safety, Public Safety officers, and authorized College personal have responsibility for issuing notifications via the College’s Emergency Notification System. The content of the notification will be determined by the person who is starting the emergency notification system and based on the situation. Some examples are given in the WNC emergency notification booklet near each station as well as pre-programmed messages in the Code Red System. The text message system WNC Alerts (Code Red) is a free service that students, faculty, and staff are automatically subscribed into in order to receive information directly to their text enabled mobile phone in the event of an emergency or campus closure. The system is an opt-out system. To sign up for the service if one is a student who is not getting the text messages they can sign-up through admissions and records at (775-445-3277). If an employee or faculty is not getting the text messages they can contact the HR department at (775-445-4237). The external/internal siren is capable of producing audible and voice commands to the campus community in the event of an emergency. When you hear the audible alert tone and blue emergency lights flashing be prepared to enact emergency procedures such as run, hide, or fight. Voice commands can be given in certain situations, but may not be given for every situation. Other emergency notification methods the College employs can include fliers posted at entryways, the Colleges homepage (www.wnc.edu), digital displays, broadcast radio, and television alerts. Calling the College’s main number 775-445-3000 during a special emergency will give emergency information to the larger community. Additional information can also be found on the College’s website as well as local radio and television stations.
Emergency evacuation routes are conspicuously posted in each classroom on our campuses. College officials will conduct annual tests and exercises of emergency response and evacuation procedures in order to ensure an orderly response to incidents necessitating such measures and to continuously assess the readiness of our emergency response and recovery capabilities. Tests will be announced in advance via email, the College’s homepage, and other available methods.
Testing Emergency Response and Evacuation Procedures
Western Nevada College participates in emergency tests and evacuation drills throughout the year and conducts follow-through activities to assess and evaluate emergency procedures. Drills are conducted to prepare building occupants for an evacuation in the case of an actual emergency. The Department of Public Safety coordinates announced and unannounced drills to test various procedural operations. Methods of dissemination may include, but are not limited to, electronic distribution through mass email, text messaging, posting of hard copies in public areas, posting on WNC and WNC Public Safety web sites, voice mail recordings, and dissemination via local media outlets. The Department of Public Safety monitors these drills in order to evaluate the response and prepare an after action report with information on systems that worked as assigned, systems that encountered problems and recommendations for improvement.
Informational Programs to Staff and Students
The Director of Public Safety shall designate the security supervisor the task of implementing the following:
- Develop programs that are designed to inform students and employees about campus security procedures and practices, and to encourage students and employees to be responsible for their own security and the security of others (20 USC § 1092(f)(1)(D)).
- Develop programs to inform students and employees about the prevention of crime (20 USC § 1092(f)(1)(E)).
- Develop educational programs to promote the awareness of rape, acquaintance rape, domestic violence, dating violence, sexual assault and stalking, and what to do if an offense occurs, including, but not limited to, who should be contacted, the importance of preserving evidence and to whom the alleged offense should be reported (20 USC § 1092(f)(8)(B)). The designee shall also develop written materials to be distributed to reporting persons that explains the rights and options provided for under 20 USC § 1092 (20 USC § 1092(f)(8)(C)).