Workday
Faculty Resources Menu
Login & Help
You will need to use your WNC Anywhere username and password.
Your username will be in the following format: first.last. I.e. If your name is Mike Smith, your username will be Mike.Smith.
If you need to reset your password please use the Forgot Your Password page. Please be aware that password changes can take up to 12 hours to be reflected in WorkDay.
For more assistance please use the WorkDay Helpdesk button to submit a trouble ticket, or call (775) 445-4424 to reach the WorkDay Helpdesk. WorkDay Helpdesk is open from 8:00am to 5:00pm, Monday through Friday. Please use the ticketing system for after hours issues.
Workday is a leading provider of enterprise cloud applications for human resources and finance. Hundreds of companies, ranging from medium-sized businesses to Fortune 50 enterprises, have selected Workday.Following are some of the reasons Workday was chosen by NSHE:
Intuitive
Workday has an intuitive user interface that mimics the usability of consumer websites.
Mobile-Enabled
Workday can be mobile-enabled for iOs, Android, and Blackberry. This makes it possible to function from anywhere. Analysis is ongoing to determine whether this will be available in the first phase.
Automated
HR personnel will have access to real-time information as this system is paperless. This enables timely decision making.
Integrated
With Workday comes an improved ability to integrate with third-party systems.
Current
All Workday clients are on the same version of its software. Twice a year, Workday is updated with additional features and functionality.
Best Practice
Finally, all of Workday’s delivered business processes are best in class. Workday was selected to provide consistent delivery of core HR and financial services across the system.
Western Nevada College iNtegrate2 Project Team
- Darla Dodge, Campus Executive Lead
Financial SME(s)
- Coral Lopez, Financial Lead
- Tiffany Morelli
Human Resources SME(s)
Technical SME(s)
- Troy Wadsworth, Technical Lead
- Ryan Swain
HCM Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 8/25/2017 | Fall LOA & Student Employment Contracts | Last day to request contracts from Human Resources (LOA) and Financial Assistance (Student Workers). |
| 8/29/2017 | Fall LOA & Student Employment Contracts | Final date to submit signed contracts to Human Resources and Financial Assistance. |
| Leading up to 9/6/2017 | Fall LOA & Student Employment Contracts | Conversion of all employee job assignments from HRS to Workday. |
Leave Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 8/31/2017 | iLeave | Last day for employees to request leave in iLeave and have it uploaded to Workday. |
| 8/31/2017 | iLeave | Last day for supervisors to approve leave requests in iLeave and have it uploaded to Workday. |
| 9/1/2017 – 9/30/2017 | iLeave | During the month of September, iLeave should only be used to request leave for September. Requests for October and beyond will need to be submitted through Workday on October 2, 2017. |
Finance/Budget Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/20/2017 | Financial Accounts | Last day for account additions into Advantage. |
| 9/21/2017 – 10/2/2017 | Financial Accounts | New accounts will remain on hold and will be requested through Workday on October 2, 2017. |
| 9/22/2017 | Budget Transfers | Last day to request a budget transfer in Advantage. Must be submitted and approved through Unity and processed by Budget Office by this date. |
| 9/15/2017 | Financial Transactions | Freeze on all financial transactions (Supplier Invoices, Request for Payments, Guest Speakers, Independent Contractors, Budgets). |
Finance Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/19/2017 | Payments and Checks | Last day to cut checks from Advantage. No payments between 9/21/2017 and 10/2/2017. |
| 9/20/2017 | Cash Receipts | Cash Receipts received by the Cashier’s Office will post to Advantage. For cash sales after 9/20, deposits will be posted to Workday on 10/2. |
Purchasing Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/1/2017 | Supplier Registration | Suppliers not in SREG must self‐register in SREG prior to processing payments. |
| 9/15/2017 | Purchasing | Deadline to submit Advantage Purchase Requisitions. |
| 9/1/2017 – 9/15/2017 | PCards | Reconcile PCard transactions on a daily basis to proactively manage transactions as they come in. |
| 9/18/2017 | PCards | Last day to reconcile PCard transactions in PaymentNet. |
| 9/16/2017 – 10/2/2017 | PCards | Limit PCard use if possible to avoid catch up reconciliation after 10/2. |
| 9/16/2017 – 10/2/2017 | Requisitions and Payments | All purchase requisitions and payments held to be entered by the employee in Workday after 10/2. |
Travel and Expense Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/15/2017 | Travel Request | Last day to submit Travel Reimbursements for travel prior to 9/15 and to close out any open travel claims. |
| 9/16/2017 – 10/2/2017 | Travel Claims | All travel claims will be held and entered by the employee in Workday after 10/2. |
Who will use Workday?
Anyone receiving a WNC paycheck is expected to interact with Workday in some capacity. Some basic tasks done through Workday include accessing personal information through employee self service or requesting time off. More administrative tasks currently processed using paper forms that will be automated include timesheets and travel reimbursement requests. Managers will be frequent users of the system approving requests.
How does Workday affect campus?
</p>
<ul>
<li>Replace HRMS, Advantage, and many other supplemental applications on campus.</li>
<li>Provide modernizations in self-service and mobile access.</li>
<li>Improve HR and finance services across campus.</li>
<li>Drive more efficient business processes</li>
</ul>
<p>
When will user training occur?
Workday encourages a just-in-time training methodology. Employees who will be heavy users of the software will receive training as needed in order to test the system. Most campus staff will be trained in the two months prior to the go-live
How will Workday impact use of paper timesheets and overtime forms?
Workday is intended to replace all existing paper timesheets and overtime forms.
Login & Help
You will need to use your WNC Anywhere username and password.
Your username will be in the following format: first.last. I.e. If your name is Mike Smith, your username will be Mike.Smith.
If you need to reset your password please use the Forgot Your Password page. Please be aware that password changes can take up to 12 hours to be reflected in WorkDay.
For more assistance please use the WorkDay Helpdesk button to submit a trouble ticket, or call (775) 445-4424 to reach the WorkDay Helpdesk. WorkDay Helpdesk is open from 8:00am to 5:00pm, Monday through Friday. Please use the ticketing system for after hours issues.
Workday is a leading provider of enterprise cloud applications for human resources and finance. Hundreds of companies, ranging from medium-sized businesses to Fortune 50 enterprises, have selected Workday.Following are some of the reasons Workday was chosen by NSHE:
Intuitive
Workday has an intuitive user interface that mimics the usability of consumer websites.
Mobile-Enabled
Workday can be mobile-enabled for iOs, Android, and Blackberry. This makes it possible to function from anywhere. Analysis is ongoing to determine whether this will be available in the first phase.
Automated
HR personnel will have access to real-time information as this system is paperless. This enables timely decision making.
Integrated
With Workday comes an improved ability to integrate with third-party systems.
Current
All Workday clients are on the same version of its software. Twice a year, Workday is updated with additional features and functionality.
Best Practice
Finally, all of Workday’s delivered business processes are best in class. Workday was selected to provide consistent delivery of core HR and financial services across the system.
Western Nevada College iNtegrate2 Project Team
- Darla Dodge, Campus Executive Lead
Financial SME(s)
- Coral Lopez, Financial Lead
- Tiffany Morelli
Human Resources SME(s)
Technical SME(s)
- Troy Wadsworth, Technical Lead
- Ryan Swain
HCM Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 8/25/2017 | Fall LOA & Student Employment Contracts | Last day to request contracts from Human Resources (LOA) and Financial Assistance (Student Workers). |
| 8/29/2017 | Fall LOA & Student Employment Contracts | Final date to submit signed contracts to Human Resources and Financial Assistance. |
| Leading up to 9/6/2017 | Fall LOA & Student Employment Contracts | Conversion of all employee job assignments from HRS to Workday. |
Leave Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 8/31/2017 | iLeave | Last day for employees to request leave in iLeave and have it uploaded to Workday. |
| 8/31/2017 | iLeave | Last day for supervisors to approve leave requests in iLeave and have it uploaded to Workday. |
| 9/1/2017 – 9/30/2017 | iLeave | During the month of September, iLeave should only be used to request leave for September. Requests for October and beyond will need to be submitted through Workday on October 2, 2017. |
Finance/Budget Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/20/2017 | Financial Accounts | Last day for account additions into Advantage. |
| 9/21/2017 – 10/2/2017 | Financial Accounts | New accounts will remain on hold and will be requested through Workday on October 2, 2017. |
| 9/22/2017 | Budget Transfers | Last day to request a budget transfer in Advantage. Must be submitted and approved through Unity and processed by Budget Office by this date. |
| 9/15/2017 | Financial Transactions | Freeze on all financial transactions (Supplier Invoices, Request for Payments, Guest Speakers, Independent Contractors, Budgets). |
Finance Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/19/2017 | Payments and Checks | Last day to cut checks from Advantage. No payments between 9/21/2017 and 10/2/2017. |
| 9/20/2017 | Cash Receipts | Cash Receipts received by the Cashier’s Office will post to Advantage. For cash sales after 9/20, deposits will be posted to Workday on 10/2. |
Purchasing Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/1/2017 | Supplier Registration | Suppliers not in SREG must self‐register in SREG prior to processing payments. |
| 9/15/2017 | Purchasing | Deadline to submit Advantage Purchase Requisitions. |
| 9/1/2017 – 9/15/2017 | PCards | Reconcile PCard transactions on a daily basis to proactively manage transactions as they come in. |
| 9/18/2017 | PCards | Last day to reconcile PCard transactions in PaymentNet. |
| 9/16/2017 – 10/2/2017 | PCards | Limit PCard use if possible to avoid catch up reconciliation after 10/2. |
| 9/16/2017 – 10/2/2017 | Requisitions and Payments | All purchase requisitions and payments held to be entered by the employee in Workday after 10/2. |
Travel and Expense Cutover Dates
| Cutoff Date | Area | Topic |
|---|---|---|
| 9/15/2017 | Travel Request | Last day to submit Travel Reimbursements for travel prior to 9/15 and to close out any open travel claims. |
| 9/16/2017 – 10/2/2017 | Travel Claims | All travel claims will be held and entered by the employee in Workday after 10/2. |
Who will use Workday?
Anyone receiving a WNC paycheck is expected to interact with Workday in some capacity. Some basic tasks done through Workday include accessing personal information through employee self service or requesting time off. More administrative tasks currently processed using paper forms that will be automated include timesheets and travel reimbursement requests. Managers will be frequent users of the system approving requests.
How does Workday affect campus?
</p>
<ul>
<li>Replace HRMS, Advantage, and many other supplemental applications on campus.</li>
<li>Provide modernizations in self-service and mobile access.</li>
<li>Improve HR and finance services across campus.</li>
<li>Drive more efficient business processes</li>
</ul>
<p>
When will user training occur?
Workday encourages a just-in-time training methodology. Employees who will be heavy users of the software will receive training as needed in order to test the system. Most campus staff will be trained in the two months prior to the go-live
How will Workday impact use of paper timesheets and overtime forms?
Workday is intended to replace all existing paper timesheets and overtime forms.
IT Services & DCT Help:
Submit A Ticket
Media / Classroom Technology:
Telephone: (775) 671-5208
DCT Helpdesk:
Telephone: (775) 445-3330